Access Cards

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All residents will need to complete a new Amenity Center Registration Form and attend an orientation in order to be issued a new photo id access card.  

 

All residents will be required to have their new ID/access card with them to access the Amenity Center, tennis/basketball court, pool, fitness center, and park.  If you do not have your ID/access card, you will be asked to leave the premises.  These facilities and property are private and for the sole use of our residents.

 

We previously required that each person in your household will need their own ID/access card. As of the Q1CY2021 board meeting, the decision was made that only two access cards will be issued for each household.  The responsibility falls to the owners of the property towards determining which members of their household is allowed to use the cards and which access controlled facilities they are allowed to enter using the access cards.  There is no plan to retire access cards from households prior to the Q1CY2021 decision by the board.

 

Being in possession of an access card and proving that the holder is a resident will be strictly enforced. Upon request by a board member and members of our management company, any residents will be required to show their access card and proof of residency (ex: Driver's license). If you are in possession of an access card that does not belong to you or your household, it will be confiscated on the spot.  The first issuance of your access card is free.  All replacement access cards will cost $20 per badge.  

 

The controlled access points for each age group are as follows - before the Q1FY2021 board decision which eliminated enforcement of access point age controls.  It is recommended that homeowners follow the recommendations below towards granting access to any/all access cards in their possession.  We believe that following the below will reduce risk of injury to minors.

• All Ages: Basketball/Tennis Court

• 16yrs-17yrs: Basketball/Tennis Court, Fitness Center and Pool (no guests)

• 18yrs and up: Basketball/Tennis Court, Fitness Center and Pool (guests)

 

Proof of Residency is required prior to issuance of a ID/access card.

 

If you are a member of the HOA (owner), you must complete the Amenity Center Waiver, Consent & Use Agreement - Owner Form and show your valid State-issued Identification/Driver's License card showing the address that matches your registered property address on your property tax statement/record.  If you have roommates, relatives, and/or minors living in your home that you want to have access to the Amenity Center & Park, they must either have their own State-issued Identification/Driver's License card showing an address that matches the address of the home in the HOA.  We will only issue ID/access access cards to owners and residents of this community.

 

If you are a tenant (leasing), then you must complete Amenity Center Waiver, Consent & Use Agreement - Tenant Form, provide a copy of your lease, and show your valid State-issued Identification/Driver's License card showing the address that matches your lease and the owner's property tax statement/record.  The owner of the property must sign the registration form and provide a copy of their State-issued Identification/Driver's License card that matches the mailing address of their property tax statement/record. We will only issue ID/access cards to owners and residents of this community.

 

Our goal is to protect you and the value and use of common grounds properties (Pool, Park, Gym, and Clubhouse). 

 

Please contact Prism or the HOA Board to schedule your orientation. A good time that works for both parties will be scheduled.  The orientation will take place at The Clubhouse at 1501 Club Chase Dr and last about 30 mins or can be done over the phone.  All residents who will be issued an access card must complete the orientation. Please have the proper Amenity Center Waiver, Consent & Use Agreement form below completed prior to scheduling the orientation, along with your residency and identification documents. 

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